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Administrative

Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.

They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.

Salary Range
€18k - €40k
Job Zone

In Brief...

Works to efficiently co-ordinate the day-to-day operations of the whole TV/Film production team.

Knowledge

  • Communications and Media Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
  • English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Telecommunications Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.

Skills

  • Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Speaking Talking to others to convey information effectively.
  • Coordination Adjusting actions in relation to others' actions.
  • Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Writing Communicating effectively in writing as appropriate for the needs of the audience.

In Summary - Production Coordinator - TV/Film

Videos on the Web

The Work - Production Coordinator - TV/Film

The Production Co-ordinator works with the Production Manager and has an extremely responsible position. The job involves setting up and organising the production office by selecting necessary furniture and equipment, maintaining supplies of stationary, etc. It includes determining the travel requirements of cast and crew, organising tickets, visas as required and providing detailed written itineraries for the cast and crew.  
 
The Production Co-ordinator looks after the accommodation requirements of the cast and crew; sourcing, booking and arranging payment for the necessary accommodation. He/she liaises with the Transport Captain/Second Assistant Director to determine and organise the transportation needs of the cast and crew, sources suppliers and negotiates hire or lease arrangements.  
 
The Production Co-ordinator organises and does the paperwork related to insurance cover for action vehicles, rental cars, office equipment etc. A huge amount of administration and production paperwork is involved such as compiling, typing, distributing and filing of call sheets, movement orders, daily progress reports, scripts and cast/crew personnel lists.  
 
The Production Co-ordinator organises the use of courier and shipping companies necessary and makes arrangements for the movement of props, costumes, etc. to and from the production base. He/she co-ordinates communication to and from the set/location by setting up and overseeing communication systems.  
 
The Production Co-ordinator has a lot of responsibility in the closing of the production; such as closing accounts with suppliers, returning surplus stock, tying up all loose ends and leaving office files in such a way that information can be easily accessed by other personnel if necessary.

Most commonly reported Work Tasks

  • Write and edit news stories from information collected by reporters and other sources.
  • Coordinate the activities of writers, directors, managers, and other personnel throughout the production process.
  • Research production topics using the internet, video archives, and other informational sources.
  • Review film, recordings, or rehearsals to ensure conformance to production and broadcast standards.
  • Monitor postproduction processes to ensure accurate completion of details.
  • Conduct meetings with staff to discuss production progress and to ensure production objectives are attained.
  • Perform administrative duties, such as preparing operational reports, distributing rehearsal call sheets and script copies, and arranging for rehearsal quarters.
  • Resolve personnel problems that arise during the production process by acting as liaisons between dissenting parties when necessary.
  • Hire directors, principal cast members, and key production staff members.
  • Arrange financing for productions.

Most commonly reported Work Activities

  • Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Thinking Creatively Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
  • Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems.
  • Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Communicating with Persons Outside Organization Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Performing for or Working Directly with the Public Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
  • Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Interests - Production Coordinator - TV/Film

This occupation is typically suited for people with the following Career Interests:

Administrative

Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.

They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.

Enterprising

Enterprising people like situations that involve using resources for personal or corporate economic gain. Such people may have an opportunistic frame of mind, and are drawn to commerce, trade and making deals. Some pursue sales and marketing occupations. Many will eventually end up owning their own business, or in management roles in larger organisations. They tend to be very goal-oriented and work best when focused on a target. Some have an entrepreneurial inclination.

Realist

Realists are usually interested in 'things' - such as buildings, mechanics, equipment, tools, electronics etc. Their primary focus is dealing with these - as in building, fixing, operating or designing them. Involvement in these areas leads to high manual skills, or a fine aptitude for practical design - as found in the various forms of engineering.

Realists like to find practical solutions to problems using tools, technology and skilled work. Realists usually prefer to be active in their work environment, often do most of their work alone, and enjoy taking decisive action with a minimum amount of discussion and paperwork.

Qualities

The Production Co-Ordinator must be hardworking, efficient and have good organisational skills. The job calls for excellent secretarial, word processing and/or computer skills.

Entry Requirements - Production Coordinator - TV/Film

Pay & Salary - Production Coordinator - TV/Film

Salary Range (thousands per year)* €18k - €40k

Data Source(s):
CareersPortal

Last Updated: March, 2017

* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.

Labour Market Updates - Production Coordinator - TV/Film

Useful Contacts - Production Coordinator - TV/Film

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