In Summary - Wages / Payroll Clerk
Wages / Payroll Clerks typically work in the following Career Sectors:
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The Work - Wages / Payroll Clerk
Wages clerks keep records of the number of hours worked by staff within an organisation. They calculate salary or wage rates, based on rates of pay, bonuses, overtime and other factors, such as piecework. They use calculators or computer spreadsheets to work out the correct pay.
When making calculations, wages clerks must also take into account changes in employees' circumstances, such as promotion, general pay increases, maternity leave and sick pay. They must keep accurate records to make sure employees have been paid correctly.
If employees receive their wages in cash, wages clerks must withdraw the right amount from the organisation's bank account. Clerks put together and distribute pay packets.
They answer any queries people have about their wage, salary or contributions. In many offices, they also carry out other general office duties such as filing, photocopying and answering the telephone.
Most commonly reported Work Tasks
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
- Process paperwork for new employees and enter employee information into the payroll system.
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
- Compute wages and deductions, and enter data into computers.
- Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
- Process and issue employee paychecks and statements of earnings and deductions.
- Keep track of leave time, such as vacation, personal, and sick leave, for employees.
- Compile employee time, production, and payroll data from time sheets and other records.
- Distribute and collect timecards each pay period.
- Issue and record adjustments to pay related to previous errors or retroactive increases.
Most commonly reported Work Activities
- Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
- Performing Administrative Activities Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Updating and Using Relevant Knowledge Keeping up-to-date technically and applying new knowledge to your job.
- Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems.
Interests - Wages / Payroll Clerk
This occupation is typically suited for people with the following Career Interests:
Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.
They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.
Enterprising people like situations that involve using resources for personal or corporate economic gain. Such people may have an opportunistic frame of mind, and are drawn to commerce, trade and making deals. Some pursue sales and marketing occupations. Many will eventually end up owning their own business, or in management roles in larger organisations. They tend to be very goal-oriented and work best when focused on a target. Some have an entrepreneurial inclination.
As a wages clerk, you must have good numeric skills. You should be capable of working accurately and quickly because employees want their pay to be correct and on time. You also need to be methodical and organised.
You will spend a lot of time working on a computer or other electronic calculating equipment, so keyboard skills are useful. You should not mind being involved in routine daily duties.
Entry Requirements - Wages / Payroll Clerk
Pay & Salary - Wages / Payroll Clerk
Salary Range (thousands per year)* 19k - 40k
Last Updated: May, 2014
* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.
Labour Market Updates - Wages / Payroll Clerk
With over 50,000 persons employed, job opportunities are likely to continue in this occupation in areas such as fund accountants, accounts payable/receivable and payroll. This occupation had over 8,700 recent job hires in 2017 indicating a high level of churn is occurring. Employment totals are expected to fall in the coming years due to the impact of outsourcing and automation in these roles.
National Skills Bulletin 2018