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Occupation Details

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Bookkeeper / Financial Administrator

Job Zone

Education
These occupations usually require a Leaving Certificate or equivalent.

Related Experience
Some previous work-related skill, knowledge, or experience is usually needed. For example, a bank teller would benefit from experience working directly with the public.

Job Training
Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognised apprenticeship program may be associated with these occupations.

Job Zone Examples
These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, retail salespersons and tellers.

€28k > 45 
Book-Keeper
Salary Range
(thousands per year)*
€28 - 45 
Related Information:
Data Source(s):
Brightwater / Lincoln / Payscale.com

Last Updated: March, 2017

* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.
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At a Glance... header image

Handles the day to day financial transactions of a business or organisation.


The Work header image

Accounts/finance clerks work in offices. They calculate the total cost of products or services ordered by customers, taking into account the costs of time, labour, overheads and materials. For each set of costs, they prepare an analysis, statement and report for supervisory staff. They keep an accurate record of invoices (a list of services or goods with their prices and charges).   
  
Clerks keep records of the financial transactions performed each day. Before independent accountants check the company's accounts, clerks prepare a trial balance (the agreement or difference between credit and debit in an account).   
  
Some clerks work out wages based on the number of hours worked (including overtime), rates of pay and deductions such as PRSI, tax payments and pension contributions. They prepare wage packets and pay-slips and keep a record of all wages paid. They use calculators and computers to help them with their work.   
  
Contact with the public is usually limited to discussion of charges, orders and costs.   
  
Some accounts or finance clerks specialise in one or two of these duties, usually if they work in large organisations.

 


Tasks & Activitiesheader image

The following is a list of the most commonly reported tasks and activities for this occupation

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Operate computers programmed with accounting software to record, store, and analyze information.

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Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

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Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.

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Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

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Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

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Receive, record, and bank cash, checks, and vouchers.

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Comply with federal, state, and company policies, procedures, and regulations.

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Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

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Code documents according to company procedures.

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Reconcile or note and report discrepancies found in records.

Work Activities header image

The following is a list of the most commonly reported work activities in this occupation.

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Updating and Using Relevant Knowledge:  Keeping up-to-date technically and applying new knowledge to your job.

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Processing Information:  Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

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Getting Information:  Observing, receiving, and otherwise obtaining information from all relevant sources.

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Organizing, Planning, and Prioritizing Work:  Developing specific goals and plans to prioritize, organize, and accomplish your work.

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Establishing and Maintaining Interpersonal Relationships:  Developing constructive and cooperative working relationships with others, and maintaining them over time.

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Communicating with Supervisors, Peers, or Subordinates:  Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

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Monitor Processes, Materials, or Surroundings:  Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

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Documenting/Recording Information:  Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

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Identifying Objects, Actions, and Events:  Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

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Monitoring and Controlling Resources:  Monitoring and controlling resources and overseeing the spending of money.


Knowledge header image

The following is a list of the five most commonly reported knowledge areas for this occupation.

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Clerical:  Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

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Mathematics:  Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

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English Language:  Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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Economics and Accounting:  Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

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Customer and Personal Service:  Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.


Skillsheader image

The following is a list of the most commonly reported skills used in this occupation.

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Active Listening:   Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

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Reading Comprehension:   Understanding written sentences and paragraphs in work related documents.

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Critical Thinking:   Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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Speaking:   Talking to others to convey information effectively.

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Mathematics:   Using mathematics to solve problems.

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Writing:   Communicating effectively in writing as appropriate for the needs of the audience.

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Time Management:   Managing one's own time and the time of others.

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Monitoring:   Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

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Active Learning:   Understanding the implications of new information for both current and future problem-solving and decision-making.

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Judgment and Decision Making:   Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Personal Qualitiesheader image

To be an accounts/finance clerk, you must be well organised, methodical and logical in your work. Good number skills are very important, as is the ability to pay close attention to detail. You must be able to work well with other people.   
You should also have some computer skills (knowledge of spreadsheets and databases will be useful) and the ability to use standard office machinery such as fax machines and photocopiers.


Further Informationheader image

A detailed description of this occupation can be found on a number of online databases. Follow the link(s) below to access this information:

Note: you will be leaving the CareersPortal Site

Go..Accounts Assistant - from:  icould [UK] Video
Go..Accounts Assistant - from:  icould [UK] Video
Go..Accounts Assistant - from:  icould [UK] Video
Go..Accounts Clerk - from:  N.C.S. [UK]
Go..Bookkeeping. Accounting. and Auditing Clerks - from:  YouTube Video

Related Occupationsheader image

Contactsheader image

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Organisation: Accounting Technicians Ireland (ATI)
  Address: 47 - 49 Pearse Street, Dublin 2
  Tel: (01) 649 8100
  Email: Click here
  Url Click here

 

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Career Guidance

This occupation is popular with people who have the following Career Interests...


...and for people who like working in the following Career Sectors:

Clerical & Administration

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