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Administrative

Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.

They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.

Salary Range
€22k - €35k
Job Zone

In Brief...

Ensures the smooth operation and control of the accounts, including expenses and general ledger systems.

Knowledge

  • Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Mathematics Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Economics and Accounting Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Skills

  • Mathematics Using mathematics to solve problems.
  • Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Reading Comprehension Understanding written sentences and paragraphs in work related documents.
  • Speaking Talking to others to convey information effectively.

In Summary - Accounts Assistant

Career Sectors

Accounts Assistants typically work in the following Career Sectors:

Personal Banking
Banking & Financial Services
Temping
Clerical & Administration
Administration
Clerical & Administration

Videos & Interviews

Ruth Byrne, Chartered Accountant

Ruth works as a Chartered Accountant and has recently been made a Partner with Bluett Conran & Co. She completed a primary degree in European Business and Languages at the National College of Ireland, and went on th do a Post Graduate diploma in Accounting in DIT. She then chose to study with the Chartered Accountants Ireland to become a Chartered Accountant.

Videos on the Web

The Work - Accounts Assistant

Most commonly reported Work Tasks

  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Receive, record, and bank cash, checks, and vouchers.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Code documents according to company procedures.
  • Reconcile or note and report discrepancies found in records.

Most commonly reported Work Activities

  • Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Updating and Using Relevant Knowledge Keeping up-to-date technically and applying new knowledge to your job.
  • Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Performing Administrative Activities Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Interests - Accounts Assistant

This occupation is typically suited for people with the following Career Interests:

Administrative

Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.

They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.

Social

The Social person's interests focus on interacting with the people in their environment. In all cases, the Social person enjoys the personal contact with other people in preference to the impersonal dealings with things, data and ideas found in other groups.

Many will seek out positions where there is direct contact with the public in some advisory role, whether a receptionist or a counsellor. Social people are motivated by an interest in different types of people and like diversity in their work environments. Many are drawn towards careers in the caring professions and social welfare area, whilst others prefer teaching and other 'informing' roles.

Entry Requirements - Accounts Assistant

There are no specific qualifications needed for the job of Accounts Assistant, although requirements will vary depending on the size of the company and nature of the business. In smaller organisations employers will typically provide on-the-job training.

Employers will generally expect prospective employees to demonstrate quick thinking and a logical mind and look for a good standard of Second level subjects such as Maths, Accountancy, Business and English.

Larger, more competitive firms may also want to see an Entry Level qualification in accounting or a related subject. A qualification in bookkeeping or accounts preparation will act as a good grounding for the job and will usually enable accounts assistants to progress to higher salry levels. Training towards relevant qualifications offered by many employers through the job.

Qualifications related to the job of accounts assistant include Association of Accounting Technicians (AAT) as well as the many Level 5 and Level 6 Business Administration, book-keeping, finance.

Last Updated: April, 2015

Pay & Salary - Accounts Assistant

Salary Range (thousands per year)* €22k - €35k

Data Source(s):
Brightwater / Robert Walters / Hudson / Abrivia / Lincoln

Last Updated: March, 2017

* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.

Labour Market Updates - Accounts Assistant

With over 50,000 persons employed, job opportunities are likely to continue in this occupation in areas such as fund accountants, accounts payable/receivable and payroll. This occupation had over 8,700 recent job hires in 2017 indicating a high level of churn is occurring. Employment totals are expected to fall in the coming years due to the impact of outsourcing and automation in these roles.

National Skills Bulletin 2018

Useful Contacts - Accounts Assistant

Career News

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