In Summary - Data Entry Operator
Data Entry Operators typically work in the following Career Sectors:
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The Work - Data Entry Operator
Responsible for reading the source or input document and entering the relevant data via the keyboard. Normally, the information entered appears on a screen to facilitate checking and error correction.
Data Entry Staff usually operate a broad job description within a company. The data input aspect of their job is closely linked to their overall task. Examples include the banking and insurance industries.
Information may be entered directly into a computer system, stored on disc or other intermediate storage device external to the computer, or remotely.
A data input operator uses a database to store information, and other applications such as spreadsheets.
Most commonly reported Work Tasks
- Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
- Compile, sort and verify the accuracy of data before it is entered.
- Compare data with source documents, or re-enter data in verification format to detect errors.
- Store completed documents in appropriate locations.
- Locate and correct data entry errors, or report them to supervisors.
- Maintain logs of activities and completed work.
- Select materials needed to complete work assignments.
- Load machines with required input or output media such as paper, cards, disks, tape or Braille media.
- Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.
Most commonly reported Work Activities
- Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
- Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzing Data or Information Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
- Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
- Monitor Processes, Materials, or Surroundings Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
- Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Evaluating Information to Determine Compliance with Standards Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Interests - Data Entry Operator
This occupation is typically suited for people with the following Career Interests:
Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.
They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.
Realists are usually interested in 'things' - such as buildings, mechanics, equipment, tools, electronics etc. Their primary focus is dealing with these - as in building, fixing, operating or designing them. Involvement in these areas leads to high manual skills, or a fine aptitude for practical design - as found in the various forms of engineering.
Realists like to find practical solutions to problems using tools, technology and skilled work. Realists usually prefer to be active in their work environment, often do most of their work alone, and enjoy taking decisive action with a minimum amount of discussion and paperwork.
You should be able to work quickly and accurately, often under pressure or to deadlines. The work can sometimes be monotonous but still needs good powers of concentration and attention to detail.
This work may present difficulties for anyone who suffers from eye strain or poor eyesight, because it involves constant use of a computer screen. You will also be dealing with a variety of paperwork.
You'll need to have good literacy and numeric skills. Ideally, you should also have a fairly logical mind and some understanding of how computers work. This will enable you to use a variety of different databases and to cope with any day-to-day problems with the system you are using.
Entry Requirements - Data Entry Operator
Data Entry Operators are employed by all firms using computers to run their business. Applicants are typically required to undergo an aptitude test and an interview. Keyboard and administrative skills will be an asset.
In many companies, training will take place 'on the job' under supervision. The training period can vary depending on the complexity and range of work undertaken in the particular job.
A wide range of courses are available countrywide in areas such as Information Technology and Office Skills, Computing Skills, Computer Applications and many more.
Last Updated: October, 2014
Pay & Salary - Data Entry Operator
Salary Range (thousands per year)* 18k - 30k
Sigmar / CPL / Abrivia
Last Updated: February, 2017
* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.