In Summary - Data Control Clerk
Data Control Clerks typically work in the following Career Sectors:
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The Work - Data Control Clerk
Data control clerks act as a link between computer operators and computer users. They might work either in the central computer department of a large company that processes work for other departments, or in a computer bureau that processes work for clients.
Data control clerks are responsible for making sure that the computer runs at maximum capacity and efficiency. They check that there are no hold-ups in the flow of work coming in and being processed, and that the work required by departments or clients (users) is correctly processed.
As the processed work comes back, data control clerks check the computer results or print-outs for accuracy.
Duties may include:
- Receives, verifies for accuracy and completeness, and logs incoming data for computer processing
- Identifies errors in data and initiates corrections or refers situation to responsible party for corrections
- Sets up production jobs according to established procedures and monitors production output processes to ensure completion of job
- Assists internal customers on any request for the production of reports, checks, CDs, or other related materials
- Maintains a variety of records regarding total documents received and released, production runs, procedure changes and other data control activities
- Receives computer-produced output, and verifies for accuracy, quality, and completeness according to established standards
- Prepares and routes computer output for distribution
- Maintains offline media library for disaster recovery
- Maintains manuals on production job set-ups, output distribution, and internal department procedures
- Updates daily production job status report and notifies appropriate personnel
- Logs in the release of various output, such as tapes, reports, checks and electronic media Performs related duties as assigned.
Most commonly reported Work Tasks
- Test programs or databases, correct errors and make necessary modifications.
- Modify existing databases and database management systems or direct programmers and analysts to make changes.
- Plan, coordinate and implement security measures to safeguard information in computer files against accidental or unauthorized damage, modification or disclosure.
- Work as part of a project team to coordinate database development and determine project scope and limitations.
- Write and code logical and physical database descriptions and specify identifiers of database to management system or direct others in coding descriptions.
- Train users and answer questions.
- Specify users and user access levels for each segment of database.
- Approve, schedule, plan, and supervise the installation and testing of new products and improvements to computer systems such as the installation of new databases.
- Review project requests describing database user needs to estimate time and cost required to accomplish project.
- Develop standards and guidelines to guide the use and acquisition of software and to protect vulnerable information.
Most commonly reported Work Activities
- Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Analyzing Data or Information Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
- Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
- Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems.
- Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Updating and Using Relevant Knowledge Keeping up-to-date technically and applying new knowledge to your job.
- Provide Consultation and Advice to Others Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
Interests - Data Control Clerk
This occupation is typically suited for people with the following Career Interests:
Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.
They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.
As a data control clerk, you should be well-organised and able to work methodically under pressure. Problem solving skills are useful in this job. You may have to monitor the work of visual display unit operators, so it's important for you to have good communication skills.
Typical skills include:
- Accurately recognize and screen data for errors
- Identify and follow troubleshooting guides or other step-by-step procedures for locating the sources of a problem and fixing it
- Apply the knowledge and appropriate methods and techniques used on the job towards work products
- Review work to ensure completeness and accuracy
- Recognize and diligently handle personal and confidential information Understand and interpret written material
- Proficiently operate computer, applications, and related computer and production equipment used on the job
- Follow through on instructions and assignments and consistently meet deadlines
- Maintain composure under high workload, competing or conflicting demands, interruptions and distractions
- Adhere to all safety practices of the workplace
- Provide exceptional service to customers
- Effectively communicate orally
- Model communication and interaction that respect and include all individuals and their languages, abilities, religions and cultures.
Entry Requirements - Data Control Clerk
Pay & Salary - Data Control Clerk
Salary Range (thousands per year)* 23k - 40k
Last Updated: July, 2015
* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.
Labour Market Updates - Data Control Clerk
Although large numbers are employed in this occupation, growth is on a par with the national average. There are over 7,000 job ready job seekers previously employed in this occupation and it also features strongly in the recent job hires analysis indicating issues with job churn.
National Skills Bulletin 2018